Job Description

We are looking for a detail-driven and motivated Database Operator who will play a key role in maintaining the accuracy, integrity, and reliability of our recruitment system databases. In this position, you will ensure that applicant profiles are consistently updated, carefully reviewed, and free from discrepancies, contributing to a seamless and efficient recruitment process.

Responsibilities:

As a Database Operator, you will:

• Verify and maintain seafarer profiles within the Internal Database;
• Collect, organise, and update CVs, ensuring accuracy and completeness;
• Maintain employee records in Recruitment System and other databases;
• Collaborate closely with other departments to ensure data consistency and accuracy;
• Conduct research to complete missing applicant information;
• Review documentation thoroughly and report any inconsistencies to supervisors;
• Provide administrative support across departments when needed;
• Assist applicants by providing guidance on required documentation and database processes;
• Respond to information requests and retrieve relevant data efficiently;
• Generate reports, spreadsheets, and data extracts as required;
• Perform general administrative duties such as filing, scanning, and document management;
• Ensure all records and documentation are properly maintained and up to date;
• Coordinate and monitor application-related processes, ensuring timely and accurate completion.

Reports to:
Department Manager

Deputy:
Database Operator/Jr.Recruiter or Recruiter (in their absence).

This job description outlines the core responsibilities of the role; however, flexibility is essential. Tasks may evolve based on operational needs, and initiative is encouraged. The successful candidate will bring creativity, responsibility, and a proactive mindset to continuously improve processes and contribute meaningfully to the team’s success.

Requirements and skills

Competence:

– Highly organised, with a strong focus on achieving results;
– Solid database administration skills and attention to detail;
– Ability to perform effectively under pressure while meeting tight deadlines with a calm and composed approach;
– Strong communication skills, with the ability to understand needs and respond clearly and efficiently to queries;
– Fluent in English, with excellent report-writing abilities.

Experience:

This role is open to entry-level candidates, including recent graduates or individuals transitioning into the field, with 0–2 years of relevant experience.

Qualifications:

A high school diploma (or equivalent) or relevant work experience is required;
Proficiency in Microsoft Office and other database-related software is essential.